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HomeEducation5 tools for tracking and improving user productivity

5 tools for tracking and improving user productivity

Many people constantly work towards making the most of their time regarding their academics, projects, and careers, in general. In order to do this, they need to stay organized and efficient. Productivity tools, such as goal-setting trackers, task flow managers, and daily planners, can be useful allies that help achieve these objectives and learning goals. Moreover, these tools address a range of needs, such as focus enhancement and schedule-making, while unlocking their full potential.

Time Management Tools

Most tools on this list are incredibly versatile as they possess the features of other productivity-boosting solutions in addition to their core functionalities. The best time management applications possess this versatility, making them stand out from other productivity-tracking software tools.

In educational organizations, teachers, administrators, and learners know the sheer value and scarcity of time when it comes to completing tasks in a given workday. Time management tools simplify the scheduling and management of teaching, planning, preparations, student evaluation, management of learner projects, and similar other tasks. Moreover, these tools help learners and educators allocate just the right number of hours to each task. This streamlines teaching, learning, and educational management in general. As everyone in an organization or institution uses these tools, making collaboration and communication a lot easier. Some top-quality time management tools include actiTIME, Brightwheel, and TimeCamp.

Task Flow Organizer Tools

Time allocation is critical to track and improve productivity among learners and educators, but organizing task flows is just as critical in institutions. Task managers are specialist tools that help organize and streamline tasks for each available pocket of time. Most importantly, task managers allocate priority to each task based on their significance at a given moment. For example, a few days before student tests, task manager tools provide maximum priority to tasks such as question paper creation and checking, management of hall tickets, and the designation of supervisors for each test hall. In such times, teaching and student projects will fall slightly behind in the priority list.

These management tools are used to track the real-time progress of every aspect of a task, from planning and initiation to execution and reporting. Assigning tasks effectively helps maintain a structured workflow in offices and educational institutions. Examples of popular task management tools include Trello, Wrike, Asana, and Basecamp.

Concentration-Boosting Tools

Few things hamper productivity as much as a lack of focus on a given task. In today’s attention-deficit-affected world, focus enhancement tools are just as necessary in productivity tracking and improvement as time management applications and task flow managers.

Many focus enhancement tools tend to be games that offer more than just entertainment or brain breaks in classrooms to boost learners’ concentration. Focus enhancement tools and games offer educators and learners various ways to practice and hone their concentration through group activities, memory retention, problem-solving, and critical thinking. Examples of popular focus enhancement tools include Math Simon Says, Red Light Green Light, Sudoku, Math Bingo, Word Chain, Category Concentration, and Decipher the Code.

Learning Management Systems

An LMS is an all-encompassing solution that streamlines almost every functionality of educational institutions. To make every day more productive and learning more effective, LMSs help schedule, track progress, and complete lesson development for institution administrators, assignment management for learners and professors, assessment organization and result distribution, test proctoring, and several other tasks. The best LMSs provide teachers, administrators, and school directors with the right set of tools to unify all learning activities in one platform and manage them simultaneously.

The functionalities and versatility of an LMS are not restricted to schools and colleges alone. Education and continuous upskilling are necessary in organizations, too. Employees need to constantly raise their knowledge level to become progressively more useful to their employers. An LMS helps organizations streamline upskilling among their workers by creating a timeline for the scheduling of training sessions, arranging task flows for evaluation assessments, and gradually facilitating employee transition into new roles and tasks. Examples of popular LMSs include iSpring Learn LMS, SkyPrep, Blackboard Learn, Canvas, and 360Learning.

Goal-Setting Applications

For learners, setting SMART (Specific, Measurable, Achievable, Relevant, and Time-bound) goals is key to productivity tracking and management. Many students tend to do all their learning for an assessment just a few days before the main day. This is a haphazard approach and can have negative effects along the way on a learner’s educational journey. Goal-setting apps help students organize and set objectives for every day of their academic year. This ensures that they do not study for a test just a day prior. Studying every day to meet that day’s SMART goal helps students absorb and retain information more effectively. Goal-setting solutions are among the best efficiency measurement apps.

Goal-setting is arguably even more critical in the professional workspace. Things like various work projects and marketing operations are incredibly complex and require a systematic breakdown of different tasks. Once that is done, a goal-setting tool is needed to create bite-sized objectives for employees to follow. Doing so helps workers perform their tasks in a more cohesive and streamlined manner and, in the larger scheme of things, enables organizations to meet their objectives more efficiently.

Examples of popular goal-setting apps include Strides, Coach.me, TickTick, ATracker, ClickUp, LifeRPG, and Toodledo. Study-planner apps come with similar functionalities to goal-setting applications.

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