With a backup, users can easily protect their data from cyberattacks or system malfunctions. If users lose their important files, they can access them immediately and from any location. There are different ways to back up data, each with unique benefits and at varied price points. This is why users need to choose backup options that align with their budget and specific needs.
Use Cloud Storage
The most common data backup strategy today is cloud storage. It allows the creation of backups as an online media type. The storage service can be used as a primary backup option or as a secondary backup. Individuals may have to pay a monthly online fee to buy space on the server.
Some providers may offer secure file storage options, like encryption services, to protect the digitally stored data. Cloud storage is one of the best options for avoiding data loss. The storage options can restore backed-up data if something happens to the primary device. Additionally, cloud storage is scalable, enabling users to increase their storage capacity as needed.
Buy a Compatible External Hard Disk
Despite the benefits, such as ease of access to important files and media and the digital protection of files with cloud storage, there is still a risk of an internet outage. This is why maintaining an external hard drive can prove useful for backups. There are two common types of external drives: HDDs (hard disk drives) and SSDs (solid-state drives). An HDD is a traditional option and cheaper. On the other hand, an SSD is more powerful and usually has a smaller form factor than HDDs; however, it is pricier.
Pick a Secure Transfer Option
Individuals must ensure a secure file transfer after purchasing a storage unit, such as an HDD or SSD. Manually transferring the files from a computer, smartphone, or other compatible device to the storage unit is one way to do it. However, users can consider other alternatives if manual transfers are too slow.
Computer’s built-in backup software
A computer usually has software that lets users automatically backup files to an external storage drive. They can connect the external drive to the computer and let the software do the rest.
Third-party programs
If the computer lacks backup software or is not the best, users can switch to automated third-party data backup tools. These programs are often more efficient and quicker and have special features, including secured cloud backups.
Buy a Network-Attached Storage (NAS)
This device, also called a home server, is a data storage option that thrives on a home network. It allows all users on the network to access files and media. Network-attached storage (NAS) devices are typically expensive and may not have built-in storage. For example, Drive purchases are separate. Nonetheless, NAS can significantly enhance backup capabilities and manage data storage for many computers in a home or office. The storage option can stream media to a game console or smartphone and share files across the network and the internet, making the NAS a web server. Most NAS boxes have features like online remote access, security controls, FTP, multiple Ethernet and USB ports, and Wi-Fi connectivity.
Clone a Full Disk Image
Another tip that can help securely back up data and recover it during a disaster, like a data wipe, is cloning a full disk image. Cloning replicates all the data, including files, folders, programs, and system files. It is a replica of the drive at the moment of the backup. When used for restoration, a clone overwrites the existing system, and the hard drive returns to its state during backup time.
Try a USB Flash Drive
The storage options are ideal for users who need to copy and secure smaller files from a computer or other compatible device. While the USB flash drive offers less storage than other options, it is portable. So, once the data is copied, it can easily be carried in a bag or pocket to another place. All that a user needs to do is connect the drive to the computer, open the drive folder on the computer, drag and drop files and folders that need to be backed up, and eject it safely.
The USB flash drive may also come with other features, including encryption to maintain digital information safety and Wi-Fi and Bluetooth connectivity for wireless transfers.
Invest in Optical Media
While finding a computer or laptop with an optical drive is difficult, some places still use solutions like CDs or DVDs to back up and secure data. The optical media storage option is effective because it provides a physical data backup and keeps it secure. However, a CD or DVD is not completely secure, and a scratch or damage to its data layer, i.e., the reflective side, may result in data loss.
In addition to selecting a storage option, following a few tips can help create a successful backup.
- Prioritize the data that needs to be backed up first. Ensure that critical data is saved first, followed by other files.
- Store the backup device safely so it can be easily accessed in an emergency.
- Test backups regularly to ensure they work properly. Restore them to a test environment and see if the data can be accessed as expected.
- For cloud storage, ensure the backup plan is kept up to date.
